NAME: This organization shall be known as the NEW CARLISLE SPORTSMAN CLUB,
NEW CARLISLE, OHIO.
PURPOSE AND OBJECTIVES:
The purpose and objectives of this organization, hereafter referred to as the club, shall
be to encourage, teach, and actively support finer sportsmanship in all matters pertaining to the outdoor sports, with
emphasis on hunting, and fishing, promote the conservation and restoration of our natural resources and ecology, with emphasis
on wildlife, fish, and game and related habitat, promote and protect the interests of the sportsmen of New Carlisle and vicinity
and do all things incidental thereto including the holdings, leasing, and owning of real estate for these purposes; actively
support, as deemed necessary all matters of legislation and enforcement regarding wildlife, fish and game, and conservation
affairs, give aid and assistance, where possible and to whomever to Achieve the above objectives.
It shall also be a non-profit organization.
PROPERTY, ASSETS AND REAL ESTATE:
Should the club be disbanded and cease to function, all property and real estate shall be liquidated, all creditors satisfied,
and paid in full. Monies remaining after payment of bills will be placed in a scholarship fund. The fund shall be used by
a local student in the study of subjects dealing directly with the conservation of natural resources. The fund should be administered
ARTICLE I BY LAWS
Section 1 OFFICERS AND TERMS OF OFFICE
The officers shall be the President, Vice President, Secretary, Treasurer, Sergeant-At-Arms, and (4) four Trustees. Officers
will be elected for a period of one year and a Trustee shall be elected for a three year term, only one trustee shall be elected
each year for a three year term. The President, Vice President and Sergeant-At-Arms, and four Trustees shall be eligible to
serve no more than two consecutive terms in the same office. The Secretary and the Treasurer can run for their office as many
terms as they so wish.
Section 2 NOMINATIONS AND ELECTION
When the nominations are received at the November meeting the secretary will mail to each member a ballot to be used as
an absentee ballot or for balloting at the December meeting. The ballot will include the mailing address of the club.
Section 3 ELIGIBILITY FOR HOLDING OFFICE
To be eligible to be nominated and elected for an office in the club the nominee must be a member in good standing for
one calendar year. He must signify in advance a willingness to serve to the best of his ability at all times if he is elected
by the membership of the club.
Section 4 TYPE OF ELECTION
All officers and trustees shall be by secret ballot. Balloting will continue until the offices are all filled. All ballots
will be kept and filed for the records for one year.
Section 5 ABSENTEE BALLOTS
Absentee ballots will be accepted in sealed envelopes marked as such to be opened by the tellers at the time of the election.
These envelopes will include the return name and address of balloter.
ARTICLE II INSTALLATION OF OFFICERS
Section 1 OFFICERS INSTALLATION
The officers and trustee shall be installed in office at the first meeting of the following calendar year.
Section 2 VACANCY
Any vacancy in an office shall be filled at the first regular meeting of the club following vacancy of said office. The
person elected to fill a vacancy shall serve the un-expired term of office. An officer who serves more than half his term
is considered to have served a full term in that office.
ARTICLE III DUTIES
Section 1 DUTIES OF THE PRESIDENT
The president shall be the chief executive of the club. He shall appoint all special or temporary committees, and/or replace
any chairman of any special or temporary committee who is not satisfactorily performing his duties. He shall preside at all
special and regular meetings. The president cannot make a motion unless he relinquishes his chair to an acting chairman. He
cannot vote on any said motion unless said motion ends in a tie, in which case he may cast a vote to break a tie or if he
wishes said motion can be tabled until the next regular meeting at which time it will be presented.
Section 2 DUTIES OF THE VICE PRESIDENT
The vice president shall assume all duties of the president in the presidents absence.
Section 3 DUTIES OF THE SECRETARY
The secretary shall take the minutes of all regular, executive committee and other meetings called by the president.
Section 4 DUTIES OF THE TREASURER
He shall be a bonded custodian of all funds of the club and shall deposit all monies received within a period of ten (10)
days, in such bank as designated by the executive committee. (The club shall furnish him a voucher system from which all disbursements
shall be made.) He shall keep individual records of all monies received. He shall receive and pay all bills as authorized
by the membership. He shall furnish an audit committee with all information of the clubs assets and liabilities, at time of
audit. He shall make a report to the membership at each regular meeting of balances carried forward, amounts received, bills
paid, and balance in the bank. He shall furnish the executive committee any information as to the financial condition of the
club at any called executive committee meeting. All bank withdrawals shall be signed by the president and the treasurer. All
club records must be produced at the request of the president.
Section 5 DUTIES OF THE SARGEANT-AT ARMS
The sergeant-at-arms will help the president maintain order during all meetings, such as: talking during meetings, excessive
moving around, or interrupting someone while they have the floor. He will have the authority to request any member to leave
if he or the president feels it is necessary. His post shall be at the entrance before each executive committee or regular
meeting is called to order.
Section 6 DUTIES OF THE EXECUTIVE COMMITTEE
The executive committee shall consist of all elected officers. They shall meet at the discretion of the president, who
will serve as chairman, to review and formulate any plans or legislation necessary for the good of the club. Any decision
made by the executive committee must be submitted to the members at the next regular meeting.
Section 8 ATTENDANCE EXECUTIVE COMMITTEE
If any member of the executive committee fails to attend three (3) consecutive meetings and doesnt give a reasonable excuse
in writing, the executive committee can ask for his resignation by a vote of the membership. Executive committee meetings
will be closed to the general members. Members who want to present something to the executive committee will be heard first
then excused. Chairman of standing committees will not be members of the executive committee but may be called by the president.
ARTICLE IV AUDITS
Section 1 QUARTERLY AUDIT
An auditing committee will be appointed by the president for a term of three (3) months. Their duties will be to audit
monthly financial reports and all transactions transpiring for a three (3) month period, at which time another committee will
be appointed for the next three (3) month period.
Section 2 ANNUAL AUDIT
The books shall be audited in December of each year by the chairman of the three (3) previous auditing committees, plus
two (2) members nominated from the floor for the purpose of auditing all financial records of the previous year. All executive
committee members shall be excluded from the auditing committee.
ARTICLE V MEMBERSHIP
Section 1 QUALIFICATION FOR MEMBERSHIP
Any citizen of the United States, eighteen (18) years or older may make application for membership in the organization.
The application must be signed by two (2) members in good standing and submitted to the executive committee. Upon approval
by the executive committee a secret vote shall be made on all new members by the membership present at any meeting. One third
(1/3) dissenting votes are required to disqualify application and his dues will be refunded by the treasurer.
Section 2 PROBATIONAL PERIOD
New members taken into the club will be placed on probation for a period of (9) months from the time of acceptance by the
membership. During which time the new member will attend at least (6) club functions: IE: meetings, work parties or any other
Club project. At the end of the probation period the executive committee will review the new members record of activity and
participation. The executive committee will present their findings to the general membership at the next regular meeting along
with their recommendations. A secret vote shall be taken from the members present and two thirds (2/3) of the vote will be
required for approval of the committees recommendation.
Section 3 MEMBERSHIP FEES AND DUES
The New Carlisle Sportsman Club dues year will be1 July through 30 June. Amount of annual dues and initiation fees will
be established on the recommendation of the executive committee and approval of the general membership. Changes in the dues
must be made not later than the January general membership meeting. One quarter (25%) of the following years dues will be
paid in advance and prior to the July membership meeting. The remaining 75% can be credited for work performed on club sponsored
projects. Rates will be established at the January membership meeting. A member may be credited for any usable material or
services furnished. The amount will be decided by the executive committee. At the end of the year, members who have not picked
up 75% of annual dues for service rendered will be assessed the amount due. Failure to pay assessment will be considered non
payment of dues. A record of credits will be maintained by a member as designated by the president. Committee chairman or
a member of the executive committee will furnish the designated person with the amount of time and nature of work performed.
This will not apply to any member on disability.
Initiation fee will be paid at the time of application for membership.
Section 4 HORORARY MEMBER
Any member who reaches the age of sixty-five (65) and has five (5) years of good standing membership, has the option to
become an honorary inactive member, without voting privileges, or an active member by any of the following:
1. Payment of dues
2. Attend at least 3 regular meetings per dues year.
3. Participate in club activities. (Including fund raising)
Annual written notification by non-participating members of the desire to remain on an inactive list.
The determination of meeting this criteria on Being Active shall be the responsibility of the executive committee. Honorary
members not meeting this criteria shall be dropped for the club rolls.
Members that qualify for honorary membership must notify the Secretary of their being eligible for honorary membership.
Section 5 REINSTATEMENT
Reinstatement can be made by filling out club application same as for new membership. No initiation fee will be charged
to members who have been dropped from the roll in the past five (5) years.
Section 6 VISITORS
Club members may have as many visitors at the club at any one time as long as it is in good taste and does not interfere
with other club activity. Visitors will abide by all rules of the club. Any juvenile in attendance at any function or on the
club grounds must be accompanied by an adult.
ARTICLE VI VIOLATIONS
Section 1 REFERRING CHARGES AGAINST MEMBERS
Any member preferring charges against another member of the club will have to do so in writing to the executive committee.
The member preferring charges must present at the executive committee meeting. The executive committee will investigate and
recommend to the membership either to accept or reject the charges. If the member is found guilty of said charge he shall
be expelled from the club, forfeit his dues and surrender all club property in his possession.
Section 2 VIOLATION OF CLUB AND GAME LAWS
Any member convicted of a violation of club or game laws will be reviewed by the executive committee and presented to the
membership for disposition.
Section 3 PERSONAL ATTACKS
All personal attacks or remarks are out of order.
Section 4 INTOXICATING BEVERAGES
There shall be no intoxicating beverage consumed prior to or during any meeting called by the president. This includes
the consumption of intoxicating beverages prior to coming to the club for such a meeting. If the sergeant-at-arms feels it
is necessary he will not permit the individual in the meeting or will ask him to leave if necessary.
Section 5 OFFICER IMPEACHMENT
Any officer who violates his oath of office, or willfully and consistently and knowingly disobeys the by-laws of the club,
shall upon recommendation of the executive committee be impeached by two thirds (2/3) vote of membership present at a regular
or special meeting called for that purpose. All members must be notified of such action by mail. Any officer who is impeached
will return all records, property of the club in his possession, both real and personal, to the club at that time. An audit
committee may be appointed by the president to ascertain that all records and property are in order. Committee will report
their findings to the executive committee.
ARTICLE VII GENERAL RESPONSIBILITIES
Section 1 MEMBERSHIP MEETINGS
Regular membership meetings will be held monthly. The established time for these meetings will be the second Thursday of
each month unless changed by amendment to the by-laws. The starting time for the meeting may vary according to the season
but will not begin prior to 7:30 pm.
Section 2 COMMITTEE CHAIRMAN
Committee chairman will be responsible to the president only.
Section 3 CHAIRMAN HANDLING MONEY
Chairman will give the treasurer a financial report along with receipts and bills prior to each regular meeting.
Section 4 AMENDMENTS TO THE CONSTITUTION AND BY-LAWS
Any proposed amendment shall be read at three (3) consecutive meetings and shall be voted on at the third regular meeting.
All members must be notified by mail before the third meeting. A vote of two-thirds (2/3) majority of the members then present
shall be necessary to adopt the proposed amendment and if adopted, it shall become effective immediately and incorporated
in these by-laws.
Section 5 RULES OF ORDER
The Roberts Rules of Order shall govern all procedures not herein provided for. Following is order of business.
1. Calling to order.
2. Reading of minutes of previous meeting and approval.
3. Report of Treasurer.
4. Reading of minutes and report of Executive Committee.
5. Report of Standing Committee.
6. Report of Special Committee.
7. Unfinished business.
8. New business.
A quorum of an assembly is such a number as must be present in order that business can be legally transacted. A total of
ten (10) members in good standing shall constitute a quorum. A total of five (5) members of the Executive Committee shall
constitute a quorum for the transaction of business at any Executive Committee Meeting.
Section 6 OATH OF THE CLUB
I ( ) in the presence of the members here assembled at the New Carlisle Sportsman Club, do solemnly promise that I will
support the Constitution of the United States of America, the laws of the State of Ohio, and the Constitution and By-Laws
of this club. I further promise to promote the conservation of all natural resources. I will conduct myself as a sportsman
at all times, and failing to do so, will accept my dismissal from this club and the cancellation of my membership.